WEDDING FAQs

WEDDING FAQs

Can we get married at the Venue?

All our three function rooms hold a licence to hold civil ceremonies.

Can we come and look around?

Of course! We would be privileged to show you around our Manor Hotel, Function Rooms and Bedrooms. Please contact us on 01234 363281 or email events@woodlandmanorhotel.co.uk

How many guests can we have in the day and evening?

For smaller weddings we can accommodate up to 24 guests in the Library or Conservatory, for the ceremony and wedding breakfast. These rooms can also be used in the evenings for breakout rooms.

For larger weddings, we have our signature Autograph Suite that can hold up to 118 for the ceremony and up to 88 guests with a top table and 90 with all round tables for the wedding breakfast. The adjoining room, the Library, can be used to accommodate the extra guests from the ceremony.

For the evening reception the Autograph suite can hold up to 150 guests.

For numbers that exceed those above, it is possible to hire a Marquee to hold up to 250 guests. The marquee can be placed on the Manor grounds and will cost around £30 per person to hire.

Can we have exclusive use of the hotel?

Yes, we offer both exclusive and non-exclusive hire for the Hotel.

Exclusive hire includes private access to all areas of the Hotel and grounds, all three function rooms, our 34 bedrooms, our reception area and bar.

For Friday, Saturday’s and bank holidays this would cost £6900 for Sunday-Thursday this is £5900.

What is included in the room and food costs?

Included in the costs:

Ceremony runner, outdoor runner, staff, dedicated Event coordinator, Cake stand & knife, Dance floor, PA System, use of ground for photos, easel stand, tables and chairs, linen, cutlery, glassware and crockery.

Who will be the point of contact in the lead-up to the Wedding?

We have a team of wedding event co-ordinators on hand to guide you throughout your wedding preparations. You will be allocated your own dedicated wedding co-ordinator to help you create your dream wedding.

How long can we provisionally hold a date for?

We will provisionally hold a date for a month. However, we do also understand that it isn’t just the venue you need to book so do have some flexibility in this.

Do we have to use your recommended suppliers?

We have a recommended suppliers list which we will share with you, but there is no obligation to use them. Our recommended suppliers list are people we have worked with previously and know that they give the best level of service. If you are using your own suppliers, we may ask for them to provide certain documents.

Is there enough parking for all our guests?

We have plenty of private parking, including a separate overflow carpark to the rear of the hotel, all with no charge.

The Ceremony

Are there areas for both of us to get ready in the morning?

We have three suites, including two bridal suites, that are perfect for everyone to get ready in. Our suites are separate from each other, and our Event Coordinators will make sure that the Bride and Groom do not see each other until they walk down the aisle. Where available, these rooms can be occupied the evening before your wedding.

How do you play music for our ceremony?

We often use mobile playlists for ceremonies or download the songs you want on our Spotify account. Your event coordinator will talk through what songs you want and the timings and will operate these for you.

How do you change the room from ceremony to reception?

We change the room when you are having photos and reception drinks, you won’t even know it is happening!

Please see below an overview of what timings could look like for your day:

1pm-1.30pm Ceremony

1.30pm-3:30pm Photos & Reception Drinks/Canapes

3:30pm-7:00pm Wedding breakfast & Speeches

7.00pm-8.00pm Welcome evening guests

8.30pm First Dance, cake cutting and evening reception starts

9.30pm Evening buffet served

12pm Music stops, evening reception to finish

How flexible are you with timings of the day?

Very, we only ever hold one wedding at a time, so our full dedication is to your wedding. We hold pre wedding meetings where we can adjust timings up until just before your wedding day. On the day if things are running behind, we can adjust things in the background so your day still runs smoothly.

Are There any Décor Restrictions?

Not really, we welcome most décor ideas. However, we do have to be respectful of our beautiful building, so we ask nothing to be attached to the walls.

Can we use Fireworks/Confetti?

Fireworks are allowed but need to be provided by a licensed company. We also need to give local residents adequate notice, so we ask that you inform us of these plans at least 6 weeks before your wedding date.

Confetti is allowed but we ask that is biodegradable & used outside only. We kindly ask that no confetti cannons, confetti balloons or poppers are used within our grounds or function rooms.

The Wedding Breakfast

Can we use our own caterers?

We don’t allow outside caterers, our Chef are happy to work with you to adapt menus to suit your needs.

Can we taste the menu?

Yes, our menu tasting is complementary for the couple when you have booked your wedding.

On a mutually convenient date, we prepare and serve three starter options, three main options and two desserts. You make your dinner choices from this and can make any amendments to the menu where possible.

We also allow you to pick more than one option for your guest’s dinner choice at no extra cost, as everything is pre ordered 6 weeks before your wedding day.

You can also try your wine options at the menu tasting too.

Do you cater for those with other dietary requirements?

Our menus all come with vegetarian/vegan options, but we cater for all dietary needs. Just let us know as soon as possible so our chefs can create a dish perfect for them.

What is included in the price?

         The price for your wedding breakfast is around £39.50 per person.

Between your room hire and food costs, this includes:

3 course dinner, waiting staff, tables, linen, glass wear, crockery, cutlery, chairs & chair covers.

Is there a cake-cutting fee?

No there isn’t a cake cutting fee, our chefs will cut your cake and serve it for you once you have done your cake cutting.

We can also provide a cake stand and knife at no extra cost.

The Evening Reception

What food can we have at our evening reception?

We offer a Buffet, BBQ or Hog roast option at £20 per person. However, if there is something else you like please let us know.

Can we bring a Live Band or DJ? When can they set up?

We can accommodate both a live band or DJ for your evening reception.

We would advise they come and set up when we turn the room after your wedding breakfast.

What is provided with your bar service?

With all hire options, you will have a fully staffed bar with a wide range of drinks available.

Please note we do not offer dry hire.

What time will our evening reception need to finish?

We ask that music finishes at Midnight.

Last orders at the bar are at Midnight and the bar closes at 1230 for non-exclusive hire.

If you have exclusive hire of the hotel, the bar remains open for some wind down drinks, with no time limit, after the music has stopped.

Facilities

Can our guests stay at the hotel?

We have 34 bedrooms on-site, including three suites, family rooms, easy access rooms, doubles and singles.

With exclusive hire of the hotel all rooms will be allocated to your guests only.

With non-exclusive hire, we have a wedding rate that we offer to your guests, and they can book these rooms directly with us.

Do you have disabled access?

Due to the age of the building, there are small steps to get into the hotel and some function rooms. We have ramps on site that can be put in place to make these rooms more accessible.

Once in the building, there is a disabled toilet accessible.

We also have our cottage which has three bedrooms that are suitable for those with accessibility needs. One of the rooms also has a walk-in shower, for those that need it.

What other Facilities do you have?

There is a Spa Treatment room that you can book to use on the lead up or after your wedding supplied by The Retreat.

If you fancy wowing your guests, we also have a helipad in our grounds so you can arrive in style.

The Manor is set on 4 acres of grounds, with a secret garden and water fountain that make perfect photo backdrops. The house itself also boasts an original oak staircase and stained-glass window for those special photos.

Pricing and Payment

How much deposit do you need to secure my date? And what is the payment schedule?

We ask for a non-refundable deposit of £1,000 to secure your date. The payment schedule is outlined in your T&C’s which will be given to you to once you have held your date. Final payment is due 4 weeks before your wedding date. 

Is VAT included in the prices?

Yes, VAT is included.

Are there any extra charges for staff/cleaning etc. that aren’t included in the prices?

There are no extra charges that aren’t included in the prices quoted. We will give you Terms & Conditions on booking that contains details of exactly what is included.

What’s the cancellation policy?

You can cancel if you need to, however your deposit will be retained plus a percentage based on the time remaining before your wedding.

Do you have Public Liability Insurance?

Yes, we do. Please ask us if you need further details.

Still have a question for us?

Please get in touch and we will do our best to provide you with an answer as soon as possible. Call now on 01234 363281 or email events@woodlandmanorhotel.co.uk.

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